Maintenance of Inventory Item

Maintenance of Inventory Item:

·         Open Peachtree from your desktop option.

·         Open the existing company whose “Inventory item you wanted to maintain.

·         A window will appear where you will browse your company.

·         Your company is open now, and you can maintain the Inventory item.

·         Open the Maintain option and click on the sub-option Inventory item.

·         A window will appear, displayed by the name “Maintain Inventory Item”.

·         Here we will enter the specific information for the item and description describing the item in the header field, and then press “alt+S” from the keyboard.

·         In the Tab option, we will enter the Price level that we will set according to the item. Secondly, the tax on that item, Unit/Measure, Weight of the item, and three GL accounts; first is sales, second is inventory, and third is cost of sales. In the “Custom Fields” tab, we enter the other information about the “Inventory,” and we can change that information. In “History,” we check the previous records of the Inventories stored by the company.

·          

·         Item class in the header will be changed in different cases.

1. Once the inventory item is a finished good, like a chair, then we will enter the item class, i.e., Assembly.

2.      When you only need to enter the ID and you want the description to appear by itself, then we will select “Description only”.

Maintenance of Vendors

How to maintain Vendors

·         Open Peachtree from your desktop options.

·         Open the existing company whose “Vendors” you want to maintain. Now go to the "maintain" option, click on the 2^nd sub-option, i.e., Vendors.

·         A window will appear, displayed by the name “Maintain Vendors” and provide some information about the vendors like Vendor’s ID, Name, and some general information on different tabs. And “Alt+S” to save the Information.

·         Before entering the "Vendors" complete information and without entering the “Purchase Account” in the “Purchase Default” tab than a warning will appear, and we will press “ok” and will enter the Purchase Account. 

·         The “General” Tab requires some basic information about the Vendor, like Contact, account no, Address, City code and country, vendor type, E-mail, and website of our company, and then we enter the beginning balances of the vendor.

·         In the “Purchase Default” tab, we enter “Purchase Account” and Tax no., and we can choose the company through which the shipment should be done.

·         In the “Custom Fields” tab, we enter the other information about the Vendor, and we can change that information.

·         In “History,” we check the previous records of the vendor.

·         We can also change the “Custom Fields”. Click on the “Maintain” option and click on “Default Information”, and then select the Sub-option “Vendor”.

·         A window will appear with the name “Vendor Defaults” with the “Payment Terms” tab opened. In this tab, we select and enter the discount according to the credit term, depending on the option selected.

1.     "C.O.D.": It means Cash on Delivery. We receive the payment at the time we deliver the goods or services to the customer.

2.      Prepaid: In prepaid, we receive the amount of goods before delivering them to the customer.

3.      Due in number of days: In this option, we actually have to mention the days the payment is due within, and we also need to write the credit term and discount.

4.      Due on the day of next month: In this, we select any day of the next month to receive the payments. We can also give a discount on this option.

5.      Due at the end of the month: In this case, the payment is due on the end day of the month goods are sold and the invoice is issued.

In the payment terms, GL sales account, we mention the account in which we are giving a discount. And this should come from the accounts we are maintaining.

·         In the “Account aging” tab, we select the limit for the payment.

a.      Invoice Date: The due date for under given categories starting from the date on which the invoice is issued.

b.      Due Date: The due date for the under categories starts right after the due date.

·         In the “Custom Field” tab, we can change and add new custom fields and then press “Ok”.

Microsoft Word

How to save a file in Word:

By following these steps, we can save our file in Word:

Step 1: Type the file you want to save in Microsoft Word.

Step 2: After typing, you can save the file in two ways:

By using the shortcut key that is Ctrl+S

Or

You can save the file by clicking the top icon on the first title bar near the Microsoft Office button.

Step 3: A box will appear that asks you to save the file at your desired location on the computer. And it will also require naming the file. Name the file and select the location where you want to save the file at.

Step 4: Your file will be saved at your desired location.

How to cut, copy, and paste a file in Word:

The following are the steps to cut copy, and paste a file in Microsoft Word:

Step 1: Type the file in the document.

Step 2: Name the file and save it at your desired location.

Step 3: Select the paragraph, sentence, or word you want to copy or paste into the Word document.

Step 4: Now, click the right button on the mouse, and a box will appear having different options. The first three options are cut, copy, and paste.

Step 5: Now, click on the desired action you wanted to perform on that file. And that action will be performed.